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Remote Work

The workplace culture at Caltech is one that is rooted in collaboration and in providing exceptional service to our faculty, staff, and students. With appropriate use of technology and management, staff, whose roles allow for some work hours to be performed away from their regular on-site Caltech work location, may be eligible for remote work.  This webpage and the Guide for Remote Work were created to assist employees and supervisors in navigating the potential for remote work.


Plan and prepare

Requesting remote work

  1. Review the remote work agreement (PDF)
  2. Read the Institute's Personnel Memoranda 11-5, Remote Work (PDF)
  3. Remote Work Infographic: Speaking to Your Manager
  4. View the remote hybrid infographic (PDF) for the rubric on determining how roles qualify for remote work
  5. Submit the completed and signed remote work agreement (PDF) to Employee & Organizational Development for review and final approval

Connectivity and Cybersecurity

  • Explore the IMSS page on telecommuting
  • If you need to access applications that require VPN be sure to set it up with IMSS.
  • Assess and plan your equipment needs (e.g. laptop stand, headphones, webcam, etc.)

Setting up your workspace

Additional Resources

  • If you have just started at Caltech, we encourage you to attend your online new hire orientation HR Connect@Caltech. Keep an eye on your email for an invitation the Recruiting team.
  • Remote Work FAQs for Employees

Manage your workday

It can take time to adjust to a remote work space especially when it comes to communicating. Here are some resources to navigate your new work day.

Tips and Resources

Balancing worklife when you're always home

If you're feeling disconnected from the campus we encourage you to look into employee resource groups. If you don't see a group you identify with reach out to caltechXperience@caltech.edu and if we have people who have similar interests we'll help connect you.

TheWell@Caltech is a place to go for a steady channel of mental health support, including coping strategies, tools and techniques, resources of many types, and a place to connect curated by the Staff & Faculty Consultation Center.

If you prefer a self-guided approach sign up for SilverCloud. SilverCloud is a free, online platform that consists of different modules to help with anxiety, depression, stress, and relationships.


Training and Development

Trainings in development

  • HRConnect@Caltech
  • Appropriate Communication: Norms and Expectations
  • Managing Your Day and Prioritizing your Work in a Remote Work Environment
  • Establishing Working Relationships in a Remote Work Environment
  • Tools and Platforms that facilitate Remote Work

Contact Employee & Organizational Development for details on training.

Leader from a Distance

Trainings in development

  • Manager onboarding (appropriate for newly hired and newly promoted managers)
  • Recruiting in a Remote Environment
  • Onboarding Employees Virtually
  • Building a Strong Virtual Team
  • Managing Performance when you have Remote Employees
  • Promoting an Inclusive Work environment While Supporting Remote Work
  • Tools and Platforms that Facilitate Remote Work

Contact Employee & Organizational Development for details on training.

Leader from a Distance


Working from Campus

Employees with a hybrid schedule will also need to familiarize themselves with protocols for working on campus.

For comprehensive information on COVID-19 and campus operations please visit the Caltech Together website. To get an idea of what operations on campus are like read this article from the Office of Strategic Communications.

What you need to know:

  1. View safety training
  2. Talk with your supervisor about office protocols

For comprehensive information on COVID-19 and campus operations please visit the Caltech Together website. To get an idea of what operations on campus are like read this article from the Office of Strategic Communications.

What you need to know:

  1. View safety training
  2. Talk with your employees about office protocols