Search Search

11th Annual Caltech Supervisors' Conference

Leading from the Trenches

Wednesday, March 22, 2017

8:00 a.m. - 4:30 p.m. Avery House

Every year Human Resources hosts the annual Supervisors' Conference; a full day, dynamic event that includes a keynote speaker, 16 breakout sessions, and a closing speaker. In honor of this year's theme, Leading from the Trenches, we are focusing on practical tools to manage day-to-day operations. We're bringing together experts in the fields of recruiting, diversity, and strategic management to present workshops that will help us lead from the trenches.

Conference Fee

Registration is $175 per person. There is a group discount rate of $150 per person if you have three or more people registering from your group. The cost of the conference includes breakfast, lunch, and educational materials.

Cancellation Policy

Due to the limited class size and the subsidy provided by Human Resources Events & Education, your PTA will be charged $175 if you cancel your registration



Conference Schedule

7:30am - 8:00am Check in & registration, breakfast

8:15am - 8:30am Opening keynote

8:45am - 10:00am Block A

10:15am - 11:30am Block B

11:45am - 12:45pm Lunch

1pm - 2:15pm Block C

2:30pm - 3:45pm Block D

4pm - 4:15pm Closing keynote

4:15pm - 4:30pm Drawing prizes

Speaker List


Konstantin Batygin, assistant professor of planetary science

Margo Steurbaut, vice president of finance & chief financial officer

Breakout Sessions

The Art and Science of Job Descriptions

Kylene Barker, director of employment & recruiting services and Daniel Espinosa, total rewards compensation supervisor

Job descriptions can be a powerful tool for your organization. They can help you define your organizational needs, find the right candidate, and retain employees with appropriate compensation. In this session, we will review the key ingredients for an effective job description and the tools to develop them.

Communicating from the Trenches

Trity Pourbahrami, director of communications, EAS division

In this interactive session participants will learn about and explore practical communications approaches and tools to manage day-to-day operations. Specifically, they will hear about solutions and best practices in information sharing and management, graphic design, online event registration and coordination, promotional materials, and illustrations as they are used to assist supervisors. Join us to have fun and tap into your creative side!

From Take-Off to Landing: The Journey to Optimal Employee Performance

Ofelia Velazquez-Perez, lead senior consultant and special projects and Jessica Almeida, employee & organizational development consultant

Successfully managing employee performance can be like flying an airplane. You need to know your end destination, how you will get there, and what you can expect in-flight for a smooth ride. But what happens when you hit unexpected turbulence or the plane goes off course? Board Caltech Airlines as we address performance management in a fun and interactive way. We'll address roles and responsibilities, setting clear end-result expectations, the Caltech performance management process and resources to support the effort to optimal employee performance. Helpful tips and tools included in-flight at no extra cost.

Fully Present at Work: Mindful Awareness Skills to Stay Grounded and Engaged

Lee Coleman, training director, counseling center

We all find it difficult to stay focused on what we’re doing sometimes - it’s like our mind has a mind of its own, and it just loves to wander to all kinds of interesting places. We’ve all been there: You read a report and can’t recall a word of it; your car arrives in your driveway seemingly on autopilot, and you don’t remember anything about the drive; or you eat your lunch without really tasting any of it. Mind-wandering is totally normal and isn’t inherently bad - but it does mean that we spend a lot of time not fully engaging with what’s right in front of us.

Fortunately, bringing your attention back to the here and now is a learned skill that you can practice. This fun and engaging workshop will teach you the skill of mindful awareness, the art of bringing your attention to the present moment. We’ll practice these skills together and give you the tools for continuing the practice after the workshop is over. We’ll then focus on how to apply these skills at work, including how to ground yourself in difficult situations and before difficult conversations, and how to give others the gift of your full presence and attention. Come join us!

Handling Difficult Conversations

Dan Stover, senior consultant, Integrated Leadership Systems

What if you knew exactly how to manage your own communication under pressure and how to engage passive-aggressive employees? In this interactive workshop, you will learn to improve your ability to communicate, listen effectively, and better engage the people around you; resulting in the development of effective teams. Whether you find yourself struggling to communicate with peers, managers or staff, your spouse or your kids; this workshop will simplify even the most difficult discussions.

Interviewing Do's and Don'ts

Ronda Jamgotchian, partner, Sheppard, Mullin, Richter & Hampton, LLP

Employers face many challenges when conducting interviews with job applicants. During this informative and interactive seminar, you will learn to identify effective interviewing techniques, while avoiding impermissible questions that can lead to allegations of unlawful conduct. A great course for any supervisor conducting job interviews!

Skills for Managing Bias

Hanna Song, senior director for diversity

The Caltech Center for Diversity provides assistance for teams, units, and organizations in moving beyond using “diversity” as a buzz word to creating a more inclusive workplace where everyone can be successful. In this session, we will discuss common language changes, culture and climate, ways in which the workspace is accessible or not accessible, and more.

Unchartered Territory: Effective Strategies to Move Employees Foward in Absence of a Formal Career Path

Courtney Hunter, CPO, Transformative Living, Learning, and Community (TLC2)

In todays' working world, career advancement and professional learning are critical variables to talent acquisition, employee engagement, and retention.However, without a structured career path and guidance, employees and supervisors are often unclear of effective strategies to move their career forward. This workshop will provide opportunities for supervisors and managers to examine this ongoing challenge, identify solutions, and leverage organizational resources.

Women as Supervisors: An affinity space for women in management

Erin-Kate Escobar, assistant director of women's services and programs

Women face unique challenges at work and especially as managers. In this session, we will discuss how you came to be in a management position, work life balance, self care, professional development and managing up. This is an affinity space for women in management roles to talk about their experience of being women and navigating their role as managers.


Extra Perks

Chair Massages 8am - 3pm

LinkedIn Photobooth 8am - 3pm

Update your LinkedIn profile with Employment & Recruiting Services 11am - 1pm